Time and expense solutions from Timewatch

Time and expense tracking is simple and easy with a Timewatch cloud or on premises timesheet solution. The timesheet tracking system is web based and provides a fast and efficient way for users to perform hosted time and expense tracking for billing purposes via web browser wherever users are. Hosted Timesheet entry and billing supports most web browsers including IE, Firefox, Safari and Blackberry.

Hosted time and expense tracking solution with optional outlook time tracking, expenses tracking, timesheet approval, billing, invoicing and resource scheduling

Timewatch cloud / hosted / SaaS and on premises professional services automation solutions

  KEY FEATURES >
  • Time and expense tracking

    & billing solution - friendly, easy to use timesheet and expenses entry, timesheet management and billing system with advanced costing, charging and billing functionality
  • Friendly, timesheet entry

    it's so intuitive little or no training is required
  • Familiar Office look and feel

    rapid end user acceptance of timesheets as emloyees are immediately at home with the familiar Microsoft Office style Ribbon menu
  • Outlook sheet

    allows users to convert appointments into timesheetsdirectly from Outlook! From inside Outlook, users can add Customer and Project data to bookings, then click to convert this into a timesheet - easy, improves accuracy, saves considerable effort
  • Powerful billing

    billing from timesheets and project expense data is simple, easy and configurable. You define your charge rates so that billing from timesheets and expense sheets can be performed quickly and easily.
  • Flexible

    supports billing via fixed price, cost plus, milestone, date, schedules & ad-hoc and custom billing structures
  • Powerful rates

    supports charge out rates for timesheets and expenses by Customer, Project, Employee, Role, Date, Work performed - or any combination of these
  • No double entry

    time and expenses tracking data performed by employees are instantly available in billing
  • Total control

    time and expenses tracking values are the starting point for billing, but employees with sufficient permissions can override timesheet and expenses rates providing the perfect balance between flexibility and control in billing
  • Faster billing

    streamlines the timesheet entry and expenses billing processes, decreases admin overhead (and cost) - gets invoices out the door faster
  • No Losses

    ensures you never miss billing late timesheets or expenses
  • Bill what you should

    with charge rates that can be set billing to match how you charge
  • Match your billing layout

    need to perfectly match your Customers' invoice layouts to get your billings of time and expenses paid promptly? no problem, with Advanced Billing you can match literally any format
  • Access to Historical Data

    Access full historical time and expense tracking data so you can see exactly what previous timesheet data, billing, what was invoiced and why
  • Timesheet docks in Outlook

    Microsoft Outlook users can dock their timesheet inside Outlook, so they can track time for billing throughout the day, which increases timesheet accuracy
  • Super Awesome Bar

    amazing timesheet search and technology suggests what employees are looking for as they type, also shows recent history, saves users over 70% of timesheet entry time
  • Assignment list by User

    employees can only choose from a list of project assignments that they are allocated to or scheduled for, scheduled for, with smaller, more accurate lists this saves time and minimizes errors
  • Customizable terminology

    users are instantly at home - minimizes training
  • Import from Outlook

    as an alternative to the Outlook plug-in, this facility links to Exchange Server to allow employees to import timesheets from the Outlook Diary appointments - eliminates duplicate entry, saves time and improves timesheet accuracy - users simply love it ¹
  • Remote Timesheet

    allows employees to enter timesheets and expenses wherever they are
  • Notes

    capture notes on each timeline, then use them in reports and invoices
  • Dashboard

    provides up-to-the-minute feedback to users, saves time, reduces missed deadlines and improves timesheet accuracy 4
  • Configurable Manager Approval

    definable rules and manager levels for approval, rejection of time and expense tracking data
  • Approval Indicator

    "You have Timesheets to approve button" alerts managers that there are timesheets to approve
  • Manager Approval

    Managers can review, accept, reject timelines as well as return notes to users to advise them of issues
  • Auto Email Chasers

    Customizable email chasers for users and managers, for example to advise users of late timesheets and managers of timesheets awaiting approval, also supports varying levels of message tone with each subsequent reminder 5
  • Customizable fields

    need to capture additional fields on a timesheet? No problem, with our Timesheet Analysis module you can create new fields, set their data type then enable them in timesheets for users to log timesheets to 6
····························
1 Requires MS-Exchange & ExchangeTime®
2 Requires web enabled smartphone and
the PDA Timesheet option
3 Requires MS-Project & ProjectTime®
4 Requires Dashboard Option
5 Requires ActionTime®
6 Requires Timesheet Analysis module
  NEXT STEPS >

Hosted time and expense tracking

Timewatch® hosted time and expense tracking solutions help you streamline the way you manage employee and project timesheets and expenses.

There are two solutions are available:

  • CentralTime® - on-premises time and expenses tracking solution for installation on your servers
  • Time®&Money - cloud based time and expense tracking and billing solution.

Whether you are tracking timesheets using paper timesheets, excel, a home grown, customized or off the shelf system, a Timewatch® can help you improve your employee timesheet recording and billing processes. You'll get timesheets posted punctually, minimize errors, improve reporting and have happier users, administrators and managers.

Hosted time and expenses solutions:


Time®&Money

Hosted time and expense solution

Provides all of the time recording facilities of Time® with added project disbursement entry, time costing, charging and advanced reporting functionality. Optional billing and Outlook timesheet entry modules available. Available as a cloud or on-premises solution.


Time&Space®

Hosted psa solution with time and expense entry

In addition to time recording and billing, Time&Space® includes powerful resource scheduling facilities.

 

Click here to compare Timewatch® time recording solutions.

Time and expense tracking is simple and easy with Timewatch®. The ergonomically designed Ribbon Menu places all everyday commands at the users fingertips and is so intuitive little or no end user training required.

Timesheet tracking

Employees simply love entering timesheets with a Timewatch® solution. Users only see the

items they are assigned to, making their pick lists as short as possible and specific to them. This speeds up entry and ensures they cannot book timesheets to projects they are not allocated to which dramatically reduces entry errors.

One of our users' favorite features is our "Instant Search" facility - just by clicking in a timesheet field users are presented with their recently used assignments and as they type, the system suggests relevant items to choose from. This feature alone saves each user minutes each day and hours each month.

Users have the freedom to track time as hours-minutes, decimals or as a %age of their day, they can roll projects forward from the previous week, even post timesheets from their Outlook calendar - yes that's right, with our OutlookTime® module, users can post Outlook appointments to their calendar from within Outlook itself.


Timesheet Super Awesome Bar

All of this adds up to easier, faster, friendlier and more accurate timesheet tracking, which is why employees love entering timesheets with a Timewatch® solution.

End User Expenses entry

Expenses users can enter new expenses and edit existing unsubmitted expenses at any time. They simply choose from a list of available expense types and enter either a quantity (should there be a rated item such as mileage), or enter the expense reclaim value.

In addition to the amount claimed by the employee, the system calculates the internal cost and the recharge value of each expense based on


Expenses Entry via Timesheet

rules defined by administrators and project managers.

When ready, users can submit their expenses to their manager for approval.

Outlook Timesheet

With the OutlookTime® Outlook timesheet plug-in, users can turn Outlook appointments into timesheets. This ingenious system saves users an amazing amount when tracking timesheets as it utilizes data already within Outlook and often pays for itself within days. With the plug-in, employees can allocate Outlook appointments to a customer

customer and/or project. They can only track timesheet data to projects they are assigned to, so there is no miscoding or incorrect allocations. Once complete, timelines can be reviewed and edited before posting - and all this from within Outlook.

This incredible feature is another user favorite as it makes

Import from Calendar
Allocating a Project to an Appointment in Outlook

timesheet tracking easier and increases the accuracy of employees' timesheest as they can more easily log time as they work.

Dashboard & PTO Monitor

The optional timesheet dashboard provides valuable feedback to users to help them manage their timesheet, expenses and their day to day tasks - timesheet status, vacation and sick time taken and vacation remaining. Issues are highlighted in red to instantly alert the user to issues such as a late or missing timesheet.

Each user's future workload is detailed to help them better plan the days and weeks ahead as well as alert administrators to overloaded weeks and bottlenecks in upcoming tasks.

Progress bars show up-to-the-minute task progress, indicating the current completion against expected effort as well as whether the user has the availability to complete the task on schedule - green being okay, orange indicating that the user is running out of hours and red indicating that there is no longer possible to complete the task on time.

 
 

Billing from timesheets

Timewatch®'s on-premises CentralTime®solution and our cloud based Time®&Money solution both allow you to use timesheet data to raise invoices.

Whether you have time and materials, fixed price, milestone, date/scheduled or unstructured billing, you have the flexibility to support the most complex billing processes.

Preparation of invoices is simple and easy. Once a draft has been finalized, time and expense tracking and billing administrators can print invoices using templates you define.

Timesheet billing screen
Amending transactions on a Draft Invoice

As you'd expect, security is definable within billing, so you can control who has access to which areas of billing and you can define your own levels of authorization, separating those that can produce drafts, amend them, finalize them and bill them.

Invoice Formatting Options

There are two billing options available. The on premises system suits most organizations and allows for a customizable invoice template using the ever familiar Microsoft Word as a formatting engine as well as an advanced option include a number of advanced facilities for the more challenging billing requirements, as well as an enhanced invoice templating system that caters for literally any invoice layout. The cloud solution includes a range of standard templates.

Formatting Invoices within MS-Word
Invoice formatted automatically within MS-Word
 

Administrators share the love

Administrators love Timewatch® time and expense tracking software too, they can define entry rules to ensure users can only log time to the projects assigned to them which dramatically reduces admin' overhead in reviewing and approving time.

Administrators are immediately made aware when timesheets are waiting for approval as the Check Time button blinks when there are timesheets to check, and is disabled when there are none.

Auto late timesheet alerts

Administrators often waste a considerable amount of time chasing late timesheet offenders which can be saved with a Timewatch® solution by automatically sending late timesheet reminders. There is even an escalation process so the tone of the email can change with each subsequent reminder as well as escalate the offenders list to Managers if the issue persists.

Live Demonstration

We're sure you'll find that a Timewatch® time and expense tracking solution is friendlier, faster and easier to use than your current system. If you'd like to see the system in action, click on the timesheet image at the top of this screen or book a test drive so you can see for yourself how CentralTime® or Time®&Money can help your organization.

Just some of the Timewatch customers
  SEE ALSO >