Timesheet entry and approval system

Employee Time tracking and billing is simple and easy with a Timewatch timesheet solution. The web time tracking and cloud time and billing systems are web based and provides a fast and efficient way for users to track timesheets for billing purposes via web browser wherever users are. Timesheet entry and billing supports most web browsers including IE, Firefox, Safari and Blackberry.

Employee time tracking and web timesheet
  KEY FEATURES >
  • Employee time tracking

    & billing solution - friendly, easy to use employee time tracking, timesheet management and billing system with advanced costing, charging and billing functionality
  • Friendly, time tracking

    it's so intuitive little or no training is required
  • Familiar Office look and feel

    rapid employee acceptance of time sheets as emloyees are immediately at home with the familiar Microsoft Office style layout
  • Outlook time tracking

    track time for billing directly from Outlook! With our OutlookTime® plug-in, add project data to bookings, then click to convert this into a time sheet - easy, improves accuracy, saves considerable effort
  • Powerful billing

    billing from time tracking is simple, easy and configurable. You define your charge rates so that billing from timesheets can be performed quickly and easily.
  • Flexible

    supports time & materials entry for billing via fixed price, cost plus, milestone, date, schedules & ad-hoc and custom billing structures
  • Powerful rates

    supports charge out rates for time tracking billing by Customer, Project, Employee, Role, Date, Work performed - or any combination of these
  • No double entry

    time and expenses tracked by employees is instantly available in billing
  • Total control

    time and expenses values are the starting point for billing, but employees with sufficient permissions can override rates providing the perfect balance between flexibility and control in billing
  • Faster billing

    streamlines the timesheet entry and billing processes, decreases admin overhead (and cost) - gets invoices out the door faster
  • No Losses

    ensures you never miss billing late time tracked
  • Bill what you should

    with charge rates that can be set billing to match how you charge
  • Match your billing layout

    need to perfectly match your Customers' invoice layouts to get your billings of time tracked paid promptly? no problem, with Advanced Billing you can match literally any format
  • Timesheet docks in Outlook

    Microsoft Outlook users can dock their timesheet inside Outlook, so they can track time for billing throughout the day, which increases timesheet accuracy
  • Super Awesome Bar

    amazing timesheet search and technology suggests what employees are looking for as they type, also shows recent history, saves employees over 70% of timesheet entry time
  • Assignment list by Employee

    employees can only choose from a list of project assignments that they are allocated to or scheduled for, with smaller, more accurate lists this saves time and minimizes errors
  • Customizable terminology

    users are instantly at home - minimizes training
  • Notes

    capture notes on each timeline, then use them in reports and invoices
  • Dashboard

    provides up-to-the-minute feedback to users, saves time, reduces missed deadlines and improves timesheet accuracy
  • Configurable Manager Approval

    definable rules and manager levels for approval, rejection of timesheet
  • Approval Indicator

    "You have Timesheets to approve button" alerts managers that there are timesheets to approve
  • Manager Approval

    Managers can review, accept, reject timelines as well as return notes to users to advise them of issues
  • Auto Email Chasers

    Customizable email chasers for users and managers, for example to advise users of late timesheets and managers of timesheets awaiting approval, also supports varying levels of message tone with each subsequent reminder
  NEXT STEPS >

Timewatch employee time tracking solutions

Timewatch® streamlines employee time tracking reporting, billing and project costing.

You may be tracking timesheets using paper timesheets, excel timesheets, a home grown, customized or off the shelf system, but whatever you are using, aTimewatch® solution can help you improve your employee time management and billing process. You'll get timesheets posted punctually, minimize errors, improve reporting and have happier users, administrators and managers.

Timesheet entry screen    

CentralTime®
On-premises time tracking solution

User friendly time recording solution with optional billing. Utilizes a central SQL Server timesheet control system with Windows or web timesheet entry client, scaleable from 10's to 1000's of Employees.

 

Time®
Cloud based time tracking solution

No hassle hosted time recording solution. There is nothing to install at your end, the entire solution runs on our servers which you access securly via web browser. With intuitive, user friendly timesheet and powerful reporting - all for a low monthly fee.


OutlookTime®
Time tracking within Outlook

Outlook Timesheet entry system converts diary appointments into Timesheets. Available with any of our Time® range of products or as an OEM version to offer outlook timesheet functionality for an existing timesheet system

 

Click here to compare Timewatch® time recording solutions.

Employee time tracking entry

Employees simply love entering time with Timewatch® time tracking solutions. Whatever you assign time to, jobs, projects, tasks, cases etc. you set the terminology to match your organization's terms so when your users first see their timesheet they are immediately familiar with the system. Your administrators can write custom help and provide instructions on how you enter timesheets in your organization; your rules, expected posting dates, whatever you need to streamline the process of timesheet entry.

When employees track time they only see the items they are assigned to, making their pick lists as short as possible and specific to them. This speeds up entry and ensures they cannot book time to projects they are not allocated to - dramatically reducing entry errors.

A favorite feature is our our "Instant Search" - here, simply by typing in a timesheet field the system displays matchin projects as well as their recently history. This feature saves over 70% of the time taken to enter timesheets.

Users have the freedom to track time as hours-minutes, decimals or as a %age of their day, they can roll projects forward from the previous week, import time from their Outlook calendars - yes that's right, if you have a booking in your calendar you just click a button to import that time and allocate it to a Job in your timesheet.


Timesheet Super Awesome Bar

All of this adds up to easier, faster, friendlier and more accurate time tracking, which is why employees love entering time with Timewatch® time tracking solutions.

Outlook timesheet entry

With the OutlookTime® timesheet plug-in, users can turn Outlook appointments into timesheets, which can be processed through to billing. This ingenious system saves users hours per week, days per year and often pays for itself within days. With the plug-in, users can allocate Outlook appointments to a

customer and/or project. They can only track timesheets to projects they are assigned to, so there is no miscoding or incorrect allocations. Once complete, timelines can be reviewed and edited before posting - and all this from within Outlook.

This incredible feature is another user favorite as it makes

Import time for billing from Outlook - a must for Outlook users
Allocating a Project to an Appointment in Outlook

time tracking easier and increases the accuracy of users' timesheest as they can more easily log time as they work.

Timesheet dashboard & PTO Monitor

The optional timesheet dashboard provides valuable feedback to employees to help them manage their timesheet, expenses and their day to day tasks - timesheet status, vacation and sick time taken and vacation time remaining. Issues are highlighted in red to instantly alert the employee to issues such as a late or missing timesheet.

Each employee's future workload is detailed to help them better plan the days and weeks ahead as well as alert administrators to overloaded weeks and bottlenecks in upcoming tasks.

Progress bars show up-to-the-minute task progress, indicating the current completion against expected time as well as whether the employee has the availability to complete the task on time - green being okay, orange indicating that the employee is running out of time and red indicating that there is no longer possible to complete the task on time.

 
 

Administrator tools

Administrators love tracking time with Timewatch® time tracking solutions too, they can define entry rules to ensure people can only log time to the projects assigned to them which dramatically reduces admin' overhead in

reviewing and approving time.

Administrators are immediately made aware when timesheets are waiting for approval as the Check Time button blinks when there are timesheets to check, and is disabled when there are none.

Auto Late Timesheet chasers

Administrators often waste a considerable amount of time chasing late timesheet offenders. Timewatch® time tracking solutions saves valuable admin time by automatically sending late timesheet reminders. There is even an escalation process so the tone of the email can change with each subsequent reminder as well as escalate the offenders list to Managers if the issue persists.

Live Demonstration

We're sure you'll find that Timewatch® time tracking solutions is friendlier, faster and easier to use than your current system. If you'd like to see the system in action, click on the timesheet image at the top of this screen or book a test drive so you can see for yourself how Timewatch® time tracking solutions can help your organization.

Just some of the Timewatch customers
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