Cloud timesheet entry

Cloud timesheet entry is so simple and easy a child can do it. So when one of our Employee's daughters came into the office on "bring your child to work day", we put it to the test. Katya used our user friendly cloud timesheet management system to show how easy it is. Andour Outlook time sheet plugin option that turns Outlook appointments into timesheets and saves users hours each week as well as increasing the accuracy of time sheet entry. And of course it is all available in the cloud, cloud computing reduces your costs to deployment of a web timesheet system, especially IT services and hardware costs as our cloud solution includes all hardware, software and access services.

Cloud timesheet entry system with Outlook timesheet plugin / plug-in.
  KEY FEATURES >
  • Friendly, easy to use

    cloud timesheet management system available over the web is so intuitive little or no training is required
  • Cloud solution

    total cloud based solution, no local installation, no internal IT overheads, no internal setup delays
  • Familiar Office look and feel

    rapid end user acceptance, users are immediately at home with the familiar Microsoft Office style layout
  • Outlook time sheet

    post time directly from Outlook! With our OutlookTime® plug-in, add project data to bookings, then click to convert this into a time sheet - easy, improves accuracy, saves time - a lot of time
  • Time sheet docks in Outlook

    Microsoft Outlook users can dock their time sheet inside Outlook, with their time easily accessible throughout the day users more readily enter timesheets as they go which increases accuracy
  • Super Awesome Bar

    amazing instant time sheet search technology suggests what users are looking for as they type, also shows recent history, saves users over 70% of timesheet entry time
  • Customizable pickers

    want to search for projects by manager, customer, location or a custom field? No problem, the pickers, their columns, headings and search options are user definable allowing users to set up their pickers to perfectly match the way you work
  • Assignment list by user

    users can only choose from a list of project assignments that they are allocated to or scheduled for, with smaller, more accurate lists this saves time and minimizes errors
  • Instant access

    as a cloud based solution Time® is instantly available and requires no IT overhead - lowering the costs to meet your time recording requirements
  • Customizable terminology

    users are instantly at home - minimizes training
  • Notes

    capture notes on each time line, then use them in reports and invoices
  • Manager Approval

    Managers can review, accept, reject timesheets as well as return notes to users to advise them of issues
  • Approval Indicator

    You have timesheets to approve button" alerts Managers that there are timesheets to approve
  • Dashboard

    provides up-to-the-minute feedback to employees, saves time, reduces missed deadlines and improves timesheet accuracy 4
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1 Requires Dashboard Option
  OVERCOMES >
  • Users complaining that it takes ages to fill in their time as Time® is simple and easy to use
  • Users saying it is too hard to complete their time
  • User putting time against jobs they are not allocated to - users can only book time to projects they are allocated to
  • Solves late or missing timesheets, users not posting their time
  • User not being able to enter timesheets when they are out of the office as Time® is a cloud timesheet and is always available
  • Time delays and frustration from assignments not being available - timesheets are in the cloud - no excuses!
  • Delays and duplicate entry through paper or excel timesheets as data is entered in once place and is immediately available for reporting an analysis once posted
  • Users still filling in paper timesheets
  • Wasted admin time chasing users with late timesheets, as Time&Space® is in the cloud already, it can automatically sent emails to tardy offenders
  • Loss of data from Excel based system
  • High levels of investment in home grown systems that cannot keep up with technology with market leading cloud product that receives continual development
  NEXT STEPS >

Cloud timesheet - so easy a child can do it

Timesheet entry should be easy, but time and again people tell us that their current system is cumbersome, slow, or that users just don't like using it.

Our cloud timesheet is so fast and easy to use, on a "bring your child to work day", we thought we'd prove it to you.

 

Whether you are using paper timesheets, Excel spreadsheets, a home grown, customized or off the shelf system, a Timewatch® cloud timesheet system will improve your time capturing process. You'll get timesheets in on time, minimize errors, save everyone hours each week, improve reporting and have happier users, administrators and managers.

There's is even an Outlook plug-in that allows Outlook users to turn their appointments into timesheets - which saves even more time!

Cloud timesheet systems:


Time®
Cloud timesheet entry & reporting

No hassle hosted time recording software. There is nothing to install at your end, the entire solution runs on our servers which you access securly via web browser. With intuitive, user friendly timesheet and powerful reporting - all for a low monthly fee.


OutlookTime®
Turns Outlook appointments into timesheets

OutlookTime® is the perfect solution for organizations wanting a simple system to analyze timesheets. Available in the cloud or on-premises, you can even link it with your financial system for billing time.

appointments, then post them.  Watch the demo>>

Time®&Money
Cloud timesheet with advanced rating systems and optional billing

Time and expenses tracking solution with added project disbursement entry, time costing, charging and advanced reporting functionality. Optional billing and Outlook timesheet entry modules available. Available as a cloud solution.


Time&Space®
Full blown PSA solution. Timesheet, Expenses, Scheduling, Billing, Reporting, Dashboards

Combines all of the time billing features of Time®&Money with the powerful resource scheduling features of WhiteSpace®.

 

Click here to compare Timewatch® time recording solutions.

Why is cloud timesheet so easy to use?

It starts with our ergonomically designed Ribbon Menu places all everyday commands at the users' fingertips and is so intuitive no end user training is required.

Timesheet entry

Users simply love timesheet entry, whatever you assign time to, a job, project, task, case etc. you set the terminology to match your organization's terms, so when your users first see the timesheet they see familiar terms and are immediately at home.

A unique time saving feature is our "Super Awesome Bar", which like a browser search field makes suggestions as users type, refining the search for each character typed. Users can type part of the code or name and the system suggests projects and shows matching items they have recently used. This feature alone saves over 80% of the time taken to complete a timesheet compared to classic pick lists and is unique to Timewatch.

Of course if users want to choose from a pick list, they can, but rest assured users can only book time to items they are assigned to which speeds up entry and ensures they cannot book time to projects they are not allocated to, which dramatically reduces entry errors.


Project instant search bar

Users have the freedom to enter time as hours-minutes, decimals or as a %age of their day, they can copy the jobs or assignments they worked on last week, even import time from their Outlook Calendar.... yes, that's right, with our Exchange integration module Outlook appointments can be imported directly into their timesheet!.

All of this adds up to easier, faster, friendlier and more accurate timesheet entry, which is why users love entering time with Timewatch® systems.

Outlook timesheet entry

With the OutlookTime® timesheet plug-in, users can turn Outlook appointments into timesheets, which can be processed through to billing. This ingenious system saves users hours per week, days per year and often pays for itself within days. With the plug-in, users can allocate Outlook appointments to a

customer and/or project. They can only track timesheets to projects they are assigned to, so there is no miscoding or incorrect allocations. Once complete, timelines can be reviewed and edited before posting - and all this from within Outlook.

This incredible feature is another user favorite as it makes

Import time for billing from Outlook - a must for Outlook users
Allocating a Project to an Appointment in Outlook

time tracking easier and increases the accuracy of users' timesheest as they can more easily log time as they work.

Dashboard & PTO Monitor

The optional timesheet dashboard provides valuable feedback to users to help them manage their timesheet, expenses, keep an eye on the their project task commitments and current utilization, as well as the status of their vacation and sick time taken and vacation time remaining.

Issues are highlighted in red to instantly alert the user to items such as a late or missing timesheet.

Each user's future workload is detailed to help them better plan the days and weeks ahead as well as alert administrators to overloaded weeks and bottlenecks in upcoming tasks.

Progress bars show up-to-the-minute task progress, indicating the current completion against expected time as well as whether the user has the availability to complete the task on time - green being okay, orange indicating that the user is running out of time and red indicating that there is no longer possible to complete the task on time.

     
 
 

Administrators share the love

Administrators love Timewatch® solutions too, they can define entry rules to ensure users can only log time to the projects assigned to them. This dramatically reduces admin overhead in

reviewing, correcting and approving time.

Administrators are immediately made aware when timesheets are waiting for approval as the "Check Time" button blinks when there are timesheets to check, and is disabled when there are none.

Auto Late Timesheet chasers

Administrators often waste a considerable amount of time chasing late timesheet offenders. Timewatch® cloud timesheet solutions save valuable administration time by automatically sending late timesheet reminders. You can even define an escalation process so the tone of the email can change with each subsequent reminder as well as escalate the offenders list to managers if the issue persists.

   
Just some of the Timewatch customer list
  SEE ALSO >
 

OutlookTime® - turns Outlook appointments into timesheets

This demonstratoin video shows you how OutlookTime® turns Outlook appointments into timesheets. The demo also shows the new dashboard, which shows users the status of their timesheet in real time.